Condominium Management

Transition Services-Ensure a smooth transition of:

• Transfer appropriate files and records
• "Introduction Letter" to each Co-owner of the association
• Notify all vendors and service and maintenance contractors, utility companies, insurance agents, etc.
• Become familiar with operating procedures, maintenance schedules and contracts and the physical property itself

Property Management

• 24/7 on call maintenance and work order system for repairs
• Ensure compliance with bylaw rules and regulations
• Property and liability insurance coverage for adequate protection
• Preventative maintenance program (with board direction)
• Capital project planning, bids, and projects as necessary (with board direction)
• Vendor relations for grounds maintenance (direction, coordination, pricing, on-site inspection of work, etc.)
• Any other maintenance work the association is responsible for, as needed

Financial Services

• Annual Operating Budget-development and management
• Capital Budget –development, monitoring and reporting
• Fiduciary duties to membership, including investing reserves in interest bearing accounts
• Accounts Receivable- Collection of monthly (and any special) Co-owner assessments, including handling any delinquent accounts
• Accounts Payable- disburse funds to pay service vendors, utilities, insurance, etc
• Monthly Financial Reporting-Balance sheets, Bank reconciliations, Operating Reports: budget vs actual expenses, Co-owner assessment status report, etc.
• Assist Treasurer/Accountant in annual tax returns

Relationships with Board and Co-owners

• Open line of communication as necessary
• By-law compliance- handle violations
• Assist in development of any modifications to the bylaws
• Attend board meetings- 6/year
• Annual Association Meeting
• Send out mailings as necessary-updates on projects, compliance issues, financials, etc.